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Maintain a high standard of facilities excellence inside and outside of buildings and grounds, including identifying problem areas, addressing emergencies as they arise, and proactively problem-solving with key leadership members.
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Ensure day-to-day facilities maintenance issues and emergencies are addressed quickly and effectively
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Ensure preventative maintenance schedules are followed to ensure proactive identification of problem areas as well as regular maintenance needs
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Regularly conduct facilities walkthroughs and outline action steps to address issues
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Ensure facilities safety plans are executed, including maintaining regular fire and building safety inspections, all doors and windows are operations, all equipment outlined in the safety plan is available, etc.
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Oversee compliance with fire and facility safety regulations and conduct semi-monthly fire inspection walkthroughs
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Oversee the systems and processes of addressing facility-related issues, including maintaining a facilities incident log to keep track of major incidents
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Oversee and actively manage the Facilities and Asset Management System, including work orders/tickets and assign to other Facilities Staff or contractors as appropriate.
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Complete staff work orders and follow up with staff directly to ensure work is completed to satisfaction.
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Manage facilities staff to a high standard of excellence (the number of direct reports differs per campus)
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Coordinate and contract with outside facilities vendors as needed
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Assess and address impact on campus after inclement weather events such as snow, flooding, etc. ( e.g. salting sidewalks and entrances to ensure safety for staff return).
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Partner with Day Custodians, Evening Custodial Manager, and/or third party evening cleaning vendor to ensure the facility’s cleanliness and safety is maintained, establishing communication mechanisms with the custodial team so there is unity and joint-problem-solving across teams.
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Partner with statewide and operations staff on facilities expectations and execution
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Submit facilities parts orders
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Request supplies for custodial team (primary point of contact or backup, depending on campus)
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Maintain strong communication and relationships with schools and operations departments, including the School Nutrition, Transportation, and School-based Teams.
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Oversee special maintenance projects, including summer facilities projects and capital projects.
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Coordinate set up and clean up of equipment and furniture for special events and assemblies when needed
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Serve as point of contact for school security alarm system (false alarms, repairs, etc.), including maintaining keyfobs, troubleshooting alarm issues, etc.
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Perform other duties and special projects as required and assigned, as well as attend and assist in school evens as needed.
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Ensure that the school is prepared for emergencies by training staff, planning, and prevention
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Leads monthly team meetings
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Meets regularly with direct reports
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Sets the tone for excellent customer service
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Immediately addresses any purposeful damage to facilities