Innocent Mutuyimana

FRAMEWORK AGREEMENT 

DUTIES PORTFOLIO: In charge of the overall HOTEL'S FINANCIAL MANAGEMENT DIRECTORATE.

KEY ACHIEVEMENTS:

• Overseeing the whole CLEO Hotel's Finance & HR department and make sure that the critical tasks are being performed on time and correctly by ensuring total compliance to IFRS, GAAP, USALI and HR for Hospitality Standards and best practices in Rwanda and internationally;
• Ensured that the reports to the CLEO Hotel's General Manager, the owner and the brand corporate office in Kigali (at HQ Office) are timely prepared, reviewed and approved at the appropriate levels;
• Coordinated budgeting and forecasting processes on annual, quarterly and monthly bases, including reviewing previous performances and plans based on the differences vs actuals and similarities between different periods;
• Acted as the right hand of the Executive Management and Board of Directors and was the key Management Officer for everything that the Executive Management and BoD do and acts as a support and a link between the team and the hotel’s high level leadership team;
• Supervised and quality ensured for the roles (including covering) for the Financial Controller, Purchasing Section, Cost Controller Sections;
• Led Forensic Accounting and Fraud Investigation cases, and prepared and coordinated internal administrative investigations within both Labor Laws and HR Policies guidelines and for introduced case files to Rwanda Investigation Bureau (RIB) for further thorough criminal investigations leading to also witnessing before courts of laws; 
• Coached and mentored team members in daily management and best practices of Hotel Cost Controls, Hotel Accounting, Purchasing & Procurement, Management and Reconciliations of Accounts Payables, Income Auditing, Night Auditing, Management and Reconciliations of Accounts Receivables and Guest Ledgers, Preparation & Adjustment of Payroll accounts, Preparation of Tax accounts including tax adjustments, total tax compliance, and Hotel Budgeting & Forecasting tasks; and
• As QuickBooks Online (QBO) Pro-Advisor - worked directly with CLEO Teams to provide support and guidance on how to use QuickBooks effectively and was responsible for providing training sessions to CLEO Hotels’ employees so they can learn how to best utilize the software within their own daily financial management tasks.

FRAMEWORK FREELANCER AGREEMENT 

DUTIES PORTFOLIO: In charge of HOSPITALITY'S STRATEGIC ADVISORY AND CONSULTING PLANNING PORTFOLIO - PRE-OPENING, OPENING AND BUSINESS TURNAROUND PROCESSES QUALITY ASSURANCE.

KEY ACHIEVEMENTS:

• Completed the market studies and concept reviews for different Hotel and Restaurant Start-ups located in Rwanda;
• Completed the financial projection and feasibility Studies -Pre Opening budget-FFE & OSE budget;
• I completed Hotel Design and Concept Review, Operational Review with Owner’s architect (including back of house design, food and beverages, and spa) for different Hotel and Restaurant properties in Rwanda;
• Reviewed and completed FFE & OSE procurement needs assessments and plans for different Hotels and Restaurants;
• Drafted, reviewed, tailored and customized Standard Operating Procedure (SOPs) for different Hospitality properties;
• Coordinated and coached teams for Financial Controllership and Standard accounting procedures and Tax Returns preparation and compliance according to USALI, USAR, GAAP and IFRS; and
• Charged with, Coordinated and coached teams for HR and PAYROLL Controllership and standard HRM procedures preparation and compliance according to local regulations, guidelines and best practices.

REMOTE / FLEXI EMPLOYMENT CONTRACT

DUTIES PORTFOLIO: In charge of PLANNING, BUDGETING, ACCOUNTING AND FINANCIAL REPORTING, BUSINESS OPERATIONS OVERSIGHT, INVESTORS RELATIONS OVERSIGHT, HR MANAGEMENT, LEGAL & CONTRACTS COMPLIANCE, AND STRATEGY & PARTNESHIPS.

KEY ACHIEVEMENTS:

• Continued building and tracking Company's budgets averaging at 1M USD each year, working with department heads to make sure they have the resources they need. Using those budgets to manage the Company's cash flows;
• Continued setting and tracking the overall’s key Finance and Accounting related KPIs and goals;
• Continued leading the process of planning and monitoring daily business operations across Head Office and Sales Reps’ regions, primarily focusing in Kigali, Goma, Kinshasa and Montreal Offices;

• Continued leading the basic HR operations and related processes - recruitment, hiring, onboarding, and retention, as well as compensation and benefits administration;
• Continued establishing SOPs that promote Company’s culture, vision, and employee health and happiness standards;
• Overseeing all contract drafting and negotiations including client contracts, employment agreements, partnership agreements, and vendor contracts.

FULL TIME EMPLOYMENT CONTRACT

DUTIES PORTFOLIO: In charge of PLANNING, BUDGETING, ACCOUNTING, FINANCIAL REPORTING, PROCUMENT, TAX COMPLIANCE, AUDITS, INTERNAL CONTROLS, LEGAL DOCUMENTS, HUMAN RESOURCES MANAGEMENT, OFFICE ADMINISTRATION.

KEY ACHIEVEMENTS:

• Have been managing funds of more than 2M USD each year;
• Have assumed the role of Deputy GM & Acting GM (in the absence of General Manager);
• Recruited and supervised a teams of more than 10 employees in Finance Department and was also in charge of Hotel-wide HR portfolio where I was managing more than 100 employees;
• Developed Hotel pre-opening budget, 2020 Budget, 2021 Budget and their related monthly forecasts and I was reporting against those budgets and forecasts by timely completing the Weekly, Monthly, Quarterly and Annual Reports to be submitted to the Hotel Owners, the Operator (MANTIS and ACCOR) and to the Government Stakeholders;
• Supervised a Procurement Team, which was involved in procurement of more than 1.5M USD each year,
• Organized, prepared and supported for smooth Internal and External Audit missions, which were coming to audit the Hotel Books on interim and annual basis.
• Developed Financial Management and Procurement related SOPs for the Hotel to be run in a professional way while ensuring total compliance, best practice and compliance on a wider range of the Hotel operations.

INTERNATIONAL VOLUNTEER CONTRACT

DUTIES PORTFOLIO: In charge of PLANNING, BUDGETING, GRANTS PROPOSAL DEVELOPMENT AND FUNDRAISING, ACCOUNTING AND FINANCIAL REPORTING.

KEY ACHIEVEMENTS:

• Served as internal strategic consultant to the CEO, Board of Directors and other key stakeholders on all financial matters, making recommendations and suggesting pro-active strategies to keep TLC International’s on track;
• Provided oversight for and managing all budgets, forecasts and internal financial plans and processes;
• Established best financial practices within TLC International by publicizing standard operating procedures, keeping the senior leadership team, Board and staff up-to-date on TLC International’s financial status and by generally serving as a point of reference for all growth plans and projects within TLC International;
• Reviewed short and long-term goals in light of existing and projected financial resources available;
• Participated in all internal planning regarding TLC International’s proposed program expansion, to ensure alignment of program, outreach and training plans with financial projections;
• Prepared and submitted weekly, monthly, quarterly and annual reports as needed to monitor, evaluate and optimizing cash-flow and liquidity;

FULL TIME EMPLOYMENT

DUTIES PORTFOLIO: In charge of PLANNING, BUDGETING, ACCOUNTING AND FINANCIAL REPORTING, BUSINESS OPERATIONS OVERSIGHT, INVESTORS RELATIONS OVERSIGHT, HR MANAGEMENT, LEGAL & CONTRACTS COMPLIANCE, AND STRATEGY & PARTNESHIPS.

KEY ACHIEVEMENTS:

• Built and tracked Company's budgets averaging at 1M USD each year, working with department heads to make sure they have the resources they need. Using those budgets to manage the Company's cash flows;
• Set and tracked the overall’s key Finance and Accounting related KPIs and goals;
• Led the process of planning and monitoring daily business operations across Head Office and Sales Reps’ regions, primarily focusing in Kigali, Goma, Kinshasa and Montreal Offices;

• Led the basic HR operations and related processes - recruitment, hiring, onboarding, and retention, as well as compensation and benefits administration;
• Established SOPs that promote Company’s culture, vision, and employee health and happiness standards;
• Was overseeing all contract drafting and negotiations including client contracts, employment agreements, partnership agreements, and vendor contracts.

CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of ACCOUNTING, FINANCIAL MANAGEMENT, FINANCIAL ADVISORY & CONSULTING, TAX COMPLIANCE, BUDGET PERFORMANCE MONITORING FOR LLC AND ITS CLIENTS.

KEY ACHIEVEMENTS:

• Recruited, coached and led the team of more than 10 Financial Management Experts (staff and consultants), which was in charge of managing the overall financial affairs of Corporate LLC clients;
• Developed budgets and cash flow forecasts for more than 20 SMEs and more than 5 Multinational Corporates, who were receiving consultancy services from LLC.
• Performed month-end closing activities, including managing general ledger transactions and conducting Financial Statements preparations and approval process;
• Provided high-level financial advice and supporting to CEOs /Executive/Managing Directors of selected institutional clients of LLC portfolio;

• Coached and guided Senior Managers in the process of preparing agency for annual audits;

• Developed recommendations to improve fiscal/tax conditions for LLC's clients;

• Acted as a technical assistance provider to Institutional Clients organizations and government agencies using financial skills to improve operations or develop financial strategies.

RETAINER CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of REGIONAL PROGRAM MANAGEMENT, PROGRAMS & PROJECT CYCLE MANAGEMENT, STAKEHOLDERS / PARTNERSHIPS MANAGEMENT, BUDGETING & OPERATIONS MANAGEMENT, M&E AND REPORTING.

KEY ACHIEVEMENTS:

• Provided overall strategic direction to the “APPI Zero Unemployment” and “APPI Universal Income” programs, and ensure that program deliverables are attained across a breadth of the “APPI Corporate Social Entrepreneurship” program pillars;
• Recruited staff and volunteers in regional country Offices in Rwanda, DR=Congo, Cameroon, Congo-Brazzaville, Uganda, Kenya, Tanzania and Burundi;
• Led strategy for handover and collaboration with Government and/or other service providers and private sector partners;
• Developed strategies to ensure capacity building and skills transfer to national partners and stakeholders;
• Developed, managed, and revised program budgets across multiple donors and sponsors;
• Worked collaboratively with support departments (finance, logistics, and HR) to ensure effective and timely delivery across all APPI offices and Youth Opportunity Centers in Africa;
• Ensured that effective program management tools are in place, and that the project is delivered on time, on scope and on budget;
• Facilitated training workshops and seminars to increase APPI staff technical and management skills and beneficiaries’ leadership skills;
• Provided detailed reports for internal and external use, and ensuring high quality and timely donor reporting.

CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of PROCUREMENT OF QUICKBOOKS SOFTWARE, TRAINING STAFF ON THE SOFTWARE, CONFIGURING THE SOFTWARE TO ENSURE COMPLIANCE TO USAID FINANCIAL REPORTING REQUIREMENTS.

KEY ACHIEVEMENTS:

• Trained Finance & Accounts Teams on QuickBooks Software at both AKA and its sub-grantees levels as well;
• Completed configurations in QuickBooks Software to ensure total compliance to USAID Financial Management rules and procedures;
• Performing accounting data entry, migration and conversions from various complex CRM/Accounting software including Spreadsheets to QuickBooks Online and QuickBooks Desktop;
• Managed multiple projects and grants’ accounts and budgets at any given time and successfully delivering high quality results and reports;
• Acted as a QuickBooks/Accounting subject matter expert and contributing to pipeline projects’ development and integration efforts;
• Facilitated Coaching and Training sessions with stakeholders and sub-grantees to outline scope, goals, deliverables, resource needs and do it all with confidence and a smile;
• Coordinated and facilitated compliance processes for  both Annual and Statutory/Donor Grants audit requirements. 

CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of BUSINESS GROWTH STRATEGIES AND BUSINESS DEVELOPMENT.

KEY ACHIEVEMENTS:

• Collaborated with Senior Management to devise effective short and long term plans,
• Created actionable goals that make it possible to turn that mission into tangible results,
• Assessed the company’s different projects from the products down to the daily administrative activities to make sure they align with the company’s goals,
• Managed economic and financial viability of the company by using management strategies, financial accounting, human resource planning, customer relations, and implementation of new technologies,
• Led and supported management in application and implementation of new policies and procedures,
• Prospected and developed new business opportunities by leveraging contacts, pursuing new product development, and improving project efficiency.

CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of BUSINESS DEVELOPMENT & FUNDRAISING.

KEY ACHIEVEMENTS:

• Developed and implemented an effective fundraising strategy, which resulted in wining a 2 M USD grant from USAID (a 5 year grant);
• Developed and marketed AKA services to the private sector, youth and donors to generate funds for AKA sustainability and started getting demand for its service and that led them to generating income which later helped them to buy their own house and stopped renting;
• Broadened the mix of income streams, develop new streams of income including major donors, service fees products, consulting, and so on;
• Conducted different prospecting visits to Organization’s Country Offices to identify and prepare for upcoming funding opportunities,
• Managed major open USAID and other Development Partners solicitations and other proposal submissions, including teaming agreements, oversight of technical design and cost proposal, PPPs, capacity statements, internal review/quality control processes, drafting sections of the proposal where appropriate.

CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of FINANCIAL ACCOUNTING, TAX COMPLIANCE AND REPORTING.

KEY ACHIEVEMENTS:

• Developed and maintained timely and accurate financial statements and reports that are appropriate for the users and in accordance with GAAP and IFRS;
• Developed, implemented, and ensured compliance with corporate internal financial and accounting policies and procedures;
• Prepared for all statutory requirements of the Company are met including Withholding Taxes, Income Tax, PAYE Tax, Local Government Taxes, and VAT;
• Developed and maintained financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash;
• Managed the cash flow and prepared cash flow forecasts and Bank reconciliations in accordance with Company policies;
• Assisted the Senior Management Team and BoD with financial reporting as required at Board meetings and the Annual General Meetings and providing advice to support the decision making process.

CONSULTANCY CONTRACT

DUTIES PORTFOLIO: In charge of PLANNING, BUDGETING, ACCOUNTING AND FINANCIAL REPORTING AND CONTRACTS COMPLIANCE.

KEY ACHIEVEMENTS:

• Led a team of 5 Accountants, coached them and when I left there was no gap left in the department;
• Accomplished  finance  and  human  resource  strategies  by  determining  accountabilities;  communicating  and enforcing values, policies, and procedures; implementing recruitment, selection, orientation, training, coaching, counseling,  disciplinary,  and  communication  programs;  planning,  monitoring,  appraising,  and  reviewing  job contributions; planning and reviewing compensation strategies;
• Managed and monitored financial performance by measuring and analyzing results; initiating corrective actions; minimizing the impact of variances;
• Led the processes of reporting  financial  performance and position by  developing  forecasts;  reporting  results and statements and  analyzing  variances.

FULL-TIME EMPLOYMENT CONTRACT

DUTIES PORTFOLIO: In charge of PLANNING, BUDGETING, ACCOUNTING AND FINANCIAL REPORTING BUSINESS COACHING, INVESTMENT ADVISORY, INTERNAL OPERATIONS AND OFFICE ADMINISTRATION ROUTINES.

KEY ACHIEVEMENTS:

• Supervised Procurement, Contracts Management, HR Management, Office Administration and   Financial  and Accounting processes to ensure adherence to all compliance requirements;
• Helped Entrepreneurs to achieve their own business goals by coaching them well in the process to develop and monitor their Action Plans;
• Performed financial audits and prepared audit reports with recommendations to Senior Management and BoD for consideration and approval;
• Created  financial  presentations  for  management,  clients  and  partners  for  compliance  to  the  agreements  and MoUs signed with them;
• Assisted more than 25 Entrepreneurs  with  solid business plans  to successfully apply and receive small business loans from Financial Institutions through use of the Educat’s Rwanda Business Accelerator (RBA) and its micro lending and investor partners;
• Reviewed  Clients  data  to  verify  and  understand  their  financial  and  investment  goals  and  objectives,  taking assets into consideration different scenarios and assumptions;

• Conducted  due-diligence  on  Clients  and  industries  by  researching,  reading  financial  statements  and  market data, policy and legal documents;
• Analyzed  financial  information  relating  to  specific  companies,  e.g.  company  results,  profit  and  loss,  balance sheet and cash flow statements to determine how an organization is positioned to deliver for investors.

CALL-DOWN FRAMEWORK CONTRACT

DUTIES PORTFOLIO: In charge of ACCOUNTING AND FINANCE MANAGEMENT, ADMINISTRATION & HR MANAGEMENT, TRAINING & CAPACITY BUILDING, WORKING RELATIONSHIPS AND INSTITUTIONAL REPRESENTATION.

KEY ACHIEVEMENTS:

• Trained, led and supervised a team of 4 Finance Department Staff and supervised to ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedure;
• Reviewed and accounted for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
• Managed the  finance department of the HQ office to meet the financial reporting requirements of field management  and  Headquarters to  ensure  that  all  financial  reports  are  submitted  on  or before the deadlines set and contain relevant information for all the users of the financial reports,
• Led the  preparation  of  all  financial  reports  for  external  purposes  in  respect  to  accounting,  legal  and contractual requirements;
• Supervised the HR and Office administration functions in field and HQ offices to ensure their smooth and effective operations;

• Served  as  the  principal  liaison  with  donors  on  matters  related  to  the  program  to  ensure  financial  and programmatic accountability to donors.

CONSULTANCY FRAMEWORK

DUTIES PORTFOLIO: In charge of LEAD FINANCIAL SKILLS & CAPACITY COACHING "ADVISORY & SUPPORT PORTFOLIO" FOR HOSPITALITY & TOURISM AND HANGA UMURIMO ENTREPRENEURSHIP PROJECTS "FINANCED BY WORLD BANK".

KEY ACHIEVEMENTS:

• Played the “Mediator & Facilitator” role between Banks, Tax Authority, Regulator, PSF and “Hoteliers and Tour & Travel Associations” in the process to negotiate Investment and Tax conducive environment that affect their industry development and their daily financial management and tax compliance duties;
• Coached the IFC supported Hotel & Travel Companies clients "Entrepreneurs & Managers from more than 10 Hotels of all sizes" in the process to plan and manage their expenses, income, insurance coverage, financial objectives, tax status, risk tolerance, or other information needed to develop their financial plans;
• Coached Clients on their financial plans and strategies and giving tax and management advice towards sustainable and continuous improvement process of the businesses;
• Guided the processes of preparing and interpreting financial document summaries, investment performance reports and income projections for clients;
• Provided hands-on management support and advice for updating client financial management and tax compliance portfolios.

FULL-TIME EMPLOYMENT CONTRACT

DUTIES PORTFOLIO: In charge of FINANCIAL MANAGEMENT "ACCOUNTS, TAX COMPLIANCE AND FINANCIAL REPORTING", OPERATIONS MANAGEMENT "PRODUCTION, SALES, MARKETING".

KEY ACHIEVEMENTS:

• Led in strategic Management of the Company, Permanent advisory to the Director General, Daily  Management of the  Company’s  businesses,  Quality  Assurance  of  the  Graphic  Design  assignments  contracted  by  the Company;
• Led and built capacity of a 5+ multi-departmental teams of high performing finance and business analysts to accomplish the goals and objectives of the Consumer Advertising businesses;
• Developed  and  maintained  KPIs  and  business  dashboards  to  enable  performance  management  and facilitate accountability.

FULL-TIME EMPLOYMENT CONTRACT

DUTIES PORTFOLIO: In charge of PROGRAM/PROJECT CYCLE MANAGEMENT, PROJECTS FINANCIAL MANAGEMENT AND STAKEHOLDERS RELATIONSHIP MANAGEMENT.

KEY ACHIEVEMENTS:

• Managed more than 150M USD portfolio each year for a period of more than 2 years;
• Led Financial Management staff in Grants beneficiary Offices "Governments and NGOs" and was coaching them on UKAID/DFID donor financial & procurement reporting guidelines and rules;
• Led programs and projects in different offices: HQ and Rwanda (on a full-time basis), Uganda, Kenya, Ethiopia, Tanzania and Burundi;
• Led Direct Budget  Support (DBS), Macro-Economic/PFM,  PRIVATE SECTOR DEVELOPMENT,  EDUCATION AND  HEALTH SECTORS’  PORTFOLIO;
• Provided  advisory  inputs  on  UKAID/DFID  procedures  and requirements  to  Advisers/  other  team  members,  Technical  Cooperation  Officers  (TCOs),  Consultants  and  aid recipients.

PART-TIME FRAMEWORK

DUTIES PORTFOLIO: In charge of PROGRAM/PROJECT CYCLE MANAGEMENT, PROJECTS FINANCIAL MANAGEMENT AND STAKEHOLDERS RELATIONSHIP MANAGEMENT.

KEY ACHIEVEMENTS:

• Became the Liaison Person for the PFM portfolio within DFID (Kigali, London and Glasgow Offices);
• Led the periodic M&E reporting milestones; Day to day Quality assurance of information put on the Global WB TFs database and  Policy  Dialogue  &  Donor  Harmonization,
• Prepared and submitted periodic reports to both WB and DFID in Washington DC, London, Nairobi and Kigali.

FULL-TIME EMPLOYMENT CONTRACT

DUTIES PORTFOLIO: In charge of PROGRAM/PROJECT CYCLE MANAGEMENT, PROJECTS FINANCIAL MANAGEMENT AND STAKEHOLDERS RELATIONSHIP MANAGEMENT.

KEY ACHIEVEMENTS:

• Led Financial Management processes of a Country Program of £42m budget in 2004 and £46m budget in 2005;

• Was the Project  Officer in different Sector Projects and Programs especially in Education, Health, Private Sector, Budget Support, Macro-economic issues and PFM projects,
• Led and was directly working with the Program Officer and Deputy Program Manager, in providing daily program and project level administrative support to respective sectors.

Major: Forensic Accounting & Fraud Investigation

Majoring: Business Administration

Major: Financial Accounting

Major: Post-Graduate - PreMBA

Major: Anti-Corruption; Forensic Accounting, Fraud Detection & 
Prevention

Major: Accounting Sciences

Major: Commerce & Accounting