Download PDF

Summary

A highly motivated and experienced Personal Assistant and Executive Affairs Specialist with exceptional multi-tasking and organizational skills, and extensive 10-year experience in office management, projects coordination, strategic planning, performance assessment, organizational change and improvements. I am an efficient team player with long experience in management and administrative support within government organizations. Able to manage crises and make critical decisions, coordinate the logistics of multifaceted day-to-day office activities, execute and lead projects, and deliver requisite outcomes.

Work Experience

The Social & Sports Contribution Fund- Qatar
2017Present

Senior Executive Affairs Specialist, CEO Office

  • Provide executive assistance and direct support to the CEO in all administrative matters related to the organization, as being the focal point with the different internal departments and external entities.
  • Prepare for the Board of Directors’ meetings including agendas and materials, presentations, documents, reports, minutes, and all arrangements and support related to the Board. 
  • Develop long-term plans and strategies, ensure proper implementation of policies and procedures, and provide recommendations and initiatives for improvements and efficiency in the domains of Strategic Management, Organizational Change, Projects Management, Performance Evaluation, Finance and General Administration.
  • Member of the Audit team responsible of the preparation of the Annual Audited Financial Statements in coordination with the External Auditors and the State Audit Bureau.
  • Member of the Information Steering Committee responsible of the Information Security Management in the Organization.
Qatar Motor and Motorsport Federation & Lusail Circuit Sport Club- Qatar
2017Present

Personal Assistant to the President, President Office

  • Provide executive assistance and direct support to the President as Personal Assistant who manages the office and works as focal point with the International Federations.
  • Manage the President office including day-to-day tasks, calendars, meetings, business trips, and all related administrative duties.
  • Prepare all correspondences, proposals, presentations, reports, budgets, timelines, and onsite arrangements related to the organization of local and international events such as Formula 1 Qatar Grand Prix, Moto GP, and others.
- Ministry of Economy and Commerce
20132017

Projects Coordinator, Undersecretary Office

  • Prepare projects portfolios, management guidelines, plans, timelines, scope of services, tenders, progress reports, evaluations, follow up and documentation. 
  • General secretariat of the Organizing Committee for the Participation of the State of Qatar in Expo Milano 2015.
    • Support in the committee administration, prepare registers and correspondences, deal with contractors and services providers, arrange business trips, protocol and logistics arrangements.
    • Accreditation Liaison Officer considered as the official point of contact between Qatar Pavilion Committee and the Accreditation Department in Milano.
    • Focal point between the Chairman and the Committee’s and Subcommittees’ members.
    • Follow up of the contracts' execution and works and services’ implementation and workflow.
    • Prepare reports and presentations to the higher management, in addition to internal and external official correspondences, meetings’ agendas and minutes, and follow up the implementation of the outcomes and recommendations.
    • Classification, maintaining and archiving of documents, files, and records.
- Ministry of Economy and Commerce
20112013

Projects Coordinator, Public Relations & Communication Department

  • Monitor and update the Ministry’s website, Arabic and English versions, on daily process.
  • Prepare, edit, and translate all types of official in and outgoing correspondences including letters, speeches, press releases.
  • Participate in the organization of all types of official events including exhibitions, conferences, workshops, and national events, and coordinate with media channels for coverage, in addition to post-event monitoring.
  • Member of the Media Committee, part of the Higher National Organizing Committee of the United Nations Conference on Trade and Development (UNCTAD).
  • Focal point between the National Organizing Committee of the UNCTAD conference and the UNCTAD organization in Geneva.

Education

University of Liverpool
20172020

Master of Science in Management with Merit

London

University of Balamand
20072010

BA in Languages with Excellence

Lebanon

Skills

Executive Assistance

Manage daily office administrative work including calendar organization, meetings' agendas and minutes, correspondences, reports and presentations, travel arrangements, and all other related tasks.

Strategic Management

Develop and implement improvement plans based on the organizational performance assessment, formulate development long-term strategies based on the desired goals, allocate budgets and resources, execute plans, and monitor and assess outcomes.

Oragnizational Change

Assess organizational performance in light of the organization mission, vision and objectives, identify weaknesses, propose plans for development and improvement, measure efficiency level, and propose necessary adjustments accordingly.

Projects Management

Prepare projects portfolios, management guidelines, plans, timelines, scope of services, tenders, technical and financial evaluation, progress reports, assessments, follow up and documentation. 

Finance & Budgeting

Prepare managerial finance high-level reports, monitor financial transactions, prepare budget forecast, plan payments' schedules, review due payments, propose investment plans and scenarios, and participate in the Auditing procedures as part of the preparation of the annual audited financial reports.

Tenders & Procurement

Implement the Tenders' Government Policies and Procedures, as part of the Financial internal policies and guidelines implemented within the organization.

Administration & Human Ressources

Manage day-to-day administrative work, assess workforce performance, support and develop human resources on all levels and in light of the HR Government Law.

Public Relations & Communication

Organize official events including conferences, media coordination, branding, speeches, press releases, protocol, logistics and other related arrangements.

IT Skills

  • Microsoft Office: Word, Excel, Power Point, Visio, Access, Publisher & Outlook.
  • Government Correspondence Tracking System CTS.
  • Corporate Banking System.